One workflow, from software demand to recorded decision.
Everything about a demand stays in one place: the request, the requirements, the options from your landscape and the market, the scores, the vendor answers, the reviews and the decision. Northmap prepares each step. Your team decides.
Supplier contract management
In progressHighRequested by Legal operations
| Requirement | ContractHubReuse | CLM suite ABuy | CLM suite BBuy |
|---|---|---|---|
| Clause library with approval workflowMust have | |||
| E-signature for external partiesMust have | |||
| Sign-in with Microsoft Entra IDMust have | |||
| Contract data hosted in the EUMust have | |||
| Renewal alerts 90 days aheadShould have | |||
| Fit score | 74% | 88% | 79% |
ContractHub already covers 3 of 4 must-haves. Missing: e-signature for external parties.
Example demand. Product names are anonymised.
One workspace per demand
Each demand has the same tabs, in the order the work happens. Decisions then go to a log shared by every demand.
- 01OverviewStatus, priority, owner, target date, a stage tracker, attached documents and comments.
- 02RequirementsUse cases and requirements ranked must have, should have or nice to have.
- 03SolutionsCandidates from your portfolio and from the market, each with its stage.
- 04Fit analysisEvery candidate scored on every requirement, with the reasoning.
- 05Vendor Q&A and meetingsQuestions to vendors, their answers, demos and review meetings.
- 06GovernanceOne review per domain, with a pre-read and sign-offs.
- 07Decision logEvery recorded decision, with its rationale and the options ruled out.
Module by module
What Northmap prepares at each step, and what your team keeps in hand.
Requirements
From a few sentences to ranked requirements
The requester describes the need or attaches a brief. Northmap drafts the use cases and the requirements, ranked must have, should have or nice to have, and points out what is missing.
- Suggestions for missing requirements and use cases
- Every requirement rewritten from one instruction, such as “make them testable”
- Documents attached to the demand
The request
Legal needs one place to manage supplier contracts: standard clauses, approvals before signature, and a reminder before renewals. Must work with our Microsoft login.
Drafted by Northmap, reviewed by you
Draft and approve supplier contracts
- Clause library with approval workflowMust have
- Sign-in with Microsoft Entra IDMust have
- E-signature for external partiesMust have
Track renewals and obligations
- Renewal alerts 90 days aheadShould have
Missing · No requirement on where contract data is hosted. Add “Contract data hosted in the EU” as a must-have?
AddSolutions
Your applications next to the market
Northmap suggests candidates from your application portfolio and from an external catalog of software products. Each one is ranked, with the reason it was suggested.
- Search by meaning across both catalogs
- Candidates added by hand when you already have a shortlist
- Each candidate tracked from suggested to selected or rejected
Already in your landscape
Reuse- ContractHub76% match
In production · Legal
Covers clause library and approvals
- Legal document library41% match
In production · Legal
Stores contracts, no approval workflow
On the market
Buy- CLM suite A88% match
Contract lifecycle management
Full CLM with e-signature
- CLM suite B81% match
Contract lifecycle management
Strong workflow, EU hosting partial
Fit analysis
Every candidate, every requirement
The fit analysis scores each candidate on each requirement: met, partially met, not met or no information. Each score comes with a confidence level and the reasoning behind it.
- Your evaluators override any score, with a comment
- An overall score per candidate
- Each answer marked as your data, external research or vendor-declared
| Requirement | ContractHubReuse | CLM suite ABuy | CLM suite BBuy |
|---|---|---|---|
| Clause library with approval workflow | |||
| E-signature for external parties | |||
| Sign-in with Microsoft Entra ID | |||
| Contract data hosted in the EU |
Vendors and meetings
Vendor questions and meetings, kept with the demand
Send questions to vendors by email. They answer through a secure link, without creating an account, and each answer is kept as a vendor declaration. Demos and review meetings are planned from the same place.
- A vendor link you can revoke or renew at any time
- Suggested questions for each meeting
- Vendor demos, internal reviews and decision meetings
Where is customer contract data hosted?
AnsweredFrankfurt and Dublin. Sub-processors listed in our DPA.
Vendor-declared
Do you support SCIM provisioning with Entra ID?
WaitingSent 2 days ago
Can clause templates be versioned per legal entity?
AnsweredYes, with approval history per version.
Vendor-declared
Governance
Reviews by domain, with a pre-read
Each demand gets one review per domain in your template, such as architecture, security or finance. Northmap prepares a pre-read for reviewers that flags blockers and open questions. It never gives the verdict.
- A reviewer pool and a number of signatures per domain
- Approve, approve with a condition, or reject
- The decision waits until every required domain has passed
Reviews
2 of 3 domains passed
- ArchitectureApproved
Architecture board · 1 / 1 signature
- SecurityIn review
Security office · 0 / 1 signature
Pre-read by Northmap
Flag · The e-signature module was not part of ContractHub's last security review.
Question · Where does the module store signed documents?
- FinanceConditional
IT finance · 1 / 1 signature
Condition · Confirm module price before the order
The decision can be recorded once every required domain has passed.
Decision log
A decision log you can search later
Each decision is recorded with its rationale, the options ruled out and the sign-offs. The log brings together the decisions of every demand, so the next similar request starts from there.
- Reuse, buy, make, hybrid or no action
- The options ruled out, and why
- Conditions set by reviewers, kept with the decision
Decision
HybridReuse ContractHub and add an e-signature module
ContractHub meets 3 of 4 must-haves and already uses Entra ID. Adding e-signature costs less than a new CLM contract and avoids a data migration.
Options ruled out
- BuyCLM suite A · Highest fit, but a new contract and a migration
- BuyCLM suite B · EU hosting only partially confirmed
Sign-offs
- ArchitectureApproved
- SecurityApproved
- FinanceConditionalConfirm module price before the order
Recorded 14 Oct 2026
Your application landscape, ready for every demand
Reuse only works if Northmap knows what you run. Your portfolio comes in from the exports you already have.
- Import a CSV or Excel export from your portfolio tool, or a plain spreadsheet
- Northmap suggests how each column maps, and you confirm every field
- Save the mapping and reuse it for the next export from the same source
- Around sixty fields per application: lifecycle, owners, costs, compliance
- Initiatives and projects kept alongside, with their status, RAG and costs
- An external catalog of market products for the buy side
Map columns
12 columns and 418 rows read from the file.
- NameApplication name
ContractHub · Legal document library · Supplier portal
- DescriptionSuggestedBusiness description
Clause library and approval workflow for supplier contracts
- LifecycleSuggestedLifecycle phase
Production · Sunset · Pilot
- Org unitLead organisation
Legal · Procurement · Finance
Save this mapping asPortfolio export
ContinueAsk your portfolio in plain words
The assistant answers questions over your applications, initiatives, demands and market products. Each answer shows the records it is based on.
For example
- Which applications in production does Legal own?
- How many projects are in each status?
- What was decided on DEM-142, and what was ruled out?
- Which open demands have no decision yet?
Which applications in production already handle contracts?
Two applications in production are recorded with contract features.
| Application | Org unit | Lifecycle |
|---|---|---|
| ContractHub | Legal | Production |
| Legal document library | Legal | Production |
ContractHub has a clause library and an approval workflow. The legal document library stores contracts but has no approval workflow.
Based on 2 application records
Ready for your committee
Take the evaluation to the people who sign, in the format they read.
- Fit matrix
- The full matrix as an Excel file: each candidate, each requirement, the score, the reasoning and its source.
- Evaluation pack
- A PDF with the requirements, the candidate comparison, dated vendor answers and a management summary drafted by Northmap. You review it before downloading.
- Buy-vs-reuse pre-read
- A short PDF for early discussions: the goal, the business context, the internal candidates, the market options and the open questions.
Built for decisions you have to defend
Northmap drafts, finds, scores and prepares. People decide, and your data stays under your control.
- Every score shows its source
- Your data, external research and vendor declarations are labelled and never mixed.
- People sign
- Reviewers approve or reject by domain. Your team records the decision.
- Single sign-on and roles
- Sign in with Google or Microsoft Entra ID, with two-factor authentication and roles for admins, evaluators and viewers.
- Hosted in the EU
- Hosted in Belgium by Northmap SAS, France. Encrypted in transit and at rest, and never used to train models.
See Northmap on one of your real demands
Bring a request you are working on. In 30 minutes we show you the requirements, the reuse and market options, and how the decision would be recorded.